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Project Journey

The six SAP Activate phases: what to do in each one, and how.

DiscoverDecide whether Cloud ERP fits the company; agree scope and target solution.PrepareKick off the project, set up the systems and governance.ExploreFit-to-Standard workshops: demo the standard, confirm configuration values and gaps.RealizeConfigure in sprints, build extensions and interfaces, test and load data repeatedly.DeployMigration rehearsals, cutover and go-live.RunHypercare, then regression testing and new-feature review every release.

Discover

Understand the business and process scope

Map the company's business, organization, current systems and integration needs, and document them.

Check scope items and localization

Confirm the best-practice processes needed, localization for each country and any extra licenses.

Explain the cloud model

Standard processes, upgrades you cannot skip, regression testing and change management — say it up front.

Prepare

Kickoff and governance

Kickoff, team roles, weekly status and steering meetings; agree document IDs and versioning.

Provision the landscape

A starter system for demos, then a development / test / production landscape.

Set up implementation tools

Use SAP Cloud ALM for tasks, requirements, processes and tests; set scope and org structure in CBC.

Explore

Run Fit-to-Standard workshops

Demo the standard scope item first, then discuss differences; challenge every gap.

Design master data rules

Numbering, descriptions, mandatory fields and ownership decide whether other systems can use the data.

List every integration

HQ systems, MES, approval systems, banks, tax platforms — each interface needs an owner on both sides.

Realize

Configure and extend

Configure in CBC; solve gaps in order: process change → configuration → key-user → developer → BTP.

Build integrations

Connect systems with Integration Suite and standard APIs — for example a two-tier intercompany flow.

Write good functional specs

Background, trigger, logic, output, errors, authorizations and test cases, with real sample data.

Test in sprints

Unit → string → integration → UAT; keep scripts reusable for every upgrade.

Deploy

Rehearse data migration

At least two full rehearsals with reconciliation; fix the rule, not just the data.

Plan the cutover

Hour by hour: system freeze, open documents, opening stock, balances.

Training and go/no-go

End-user training and a checklist-based go-live decision.

Run

Hypercare

A daily checklist, fast fixes, and a clear split between defects and new requirements.

Release upgrades and regression tests

Review new features and run regression tests — including interfaces — every release.